Program Coordinator, Clinical Affairs and Practice Guidelines

Location: DC Metro Area

Type: Full-Time

Industry: Non-Profit

Job Summary

Our client, a dynamic and growing non-profit organization, is seeking a Program Coordinator, Clinical Affairs and Practice Guidelines to join its Arlington, VA office.  The Program Coordinator will provide administrative and programmatic support to the Guidelines Team of the Clinical Affairs & Practice Guidelines Department, clinical practice guideline and guidance expert panels, and the Standards & Clinical Practice Guidelines Committee.

Responsibilities include but are not limited to the following areas:

  • Support the activities of the SPGC, as needed, including preparation of background information and reports; scheduling and coordinating conference calls and meetings; drafting minutes; and coordinating the annual committee member application and onboarding process
  • Provide guideline development support, including issuing guideline panel invitations, coordinating and scheduling conference calls and meetings; generating meeting agenda and minutes; collating and processing Conflict of Interest disclosure forms; maintaining guideline tracker; organizing and maintain guideline files; collating guideline materials; and organizing EndNote libraries
  • Assist in coordinating SPGC and Board review and endorsement of guidelines
  • Schedule and coordinate annual meeting workshops and guideline meetings. This responsibility includes helping to coordinate travel and lodging needs, preparing and distributing meeting agenda and materials, and general logistics as needed
  • Maintain the Practice Guidelines section of the website
  • Coordinate publication submission, ensuring appropriate requirements and procedures are met (e.g., review of galleys, errata, pocket cards)
  • Process expense reports and travel arrangements
  • Respond to or route inquiries and feedback from volunteers, membership, other associations and the general public in a timely manner
  • Assist with other department projects, including development of clinical tools and resources and copyediting of guideline materials

Qualifications and Experience

  • Bachelor’s degree
  • Prior experience in relevant position within a medical society desired
  • Excellent oral and written communication skills
  • Proficient in the use of all Microsoft Office Suite Programs

The organization has a highly competitive total compensation package, offers flexible work arrangements and our organizational culture is highly rated by staff.  This is currently a remote role and will have telework options when the office re-opens.  The new office is located two blocks from the metro and has a free gym onsite for all employees.

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