Administrative Program Coordinator

Location: DC Metro Area

Type: Full-Time

Industry: Non-Profit

** Our client is only considering candidates who live locally to the DC metro area at this time**

Our very well known public health nonprofit client is seeking an Administrative Program Coordinator.

Our client is an innovative and dynamic professional association committed to the principles of inclusion, diversity, access, and equity. The organization offers a highly competitive total compensation package, flexible work, telework arrangements, and its organizational culture is highly rated by staff. The client’s new office is located in downtown Arlington and is two blocks from the metro. This is a great place to work!

Job Summary

The Administrative Program Coordinator provides administrative and programmatic support

Responsibilities include but are not limited to the following areas:

  • Provide guideline development support, including supporting management of panels; coordinating meetings; generating meeting agenda and minutes; maintaining literature reviews; developing and maintaining questions; collating and editing guideline materials; and maintaining organized reference libraries
  • Provide assistance in formation of guideline panels and management of panelists conflict of interest disclosures
  • Maintain the Practice Guidelines section of the website
  • Manage online technological resources to maintain efficiency and ensure user-friendliness
  • Assist in the development and maintenance of internal guideline tracking systems
  • Support the activities of the committee, including preparation of background information and reports; coordinating the annual committee member application and onboarding process
  • Coordinate annual meeting workshops and guideline panel meetings
  • Participate in streamlining and continuous quality improvement initiatives and in the standardization of processes
  • Assist in coordinating review and endorsement of guidelines by committee and board
  • Coordinate submission and review of guideline publications
  • Respond to or route inquiries and feedback from volunteers, membership, other associations, and the general public
  • Assist with other department projects, including development of tools and resources

Qualifications and Experience

  • Bachelors degree, preferably in Science or Health-related field of study
  • Prior experience in relevant position within a medical society desired

Knowledge, Skills and Abilities

  • Strong administrative and support skills
  • Detail-oriented and strong organizational skills with an ability to support multiple assignments with competing deadlines
  • Excellent written and verbal communication skills required
  • Resourcefulness, self-starting, analytical thinking
  • Excellent interpersonal skills and ability to work within cross-functional teams
  • Strong knowledge of Microsoft Office and ability to navigate technological resources
  • Knowledge of HTML and content management systems preferred

Apply Now